How to Track Mileage with DeductFlow
DeductFlow keeps an IRS-compliant mileage log built for short-term rental hosts — no app to install, no background tracking. You log each trip in seconds and DeductFlow does the math. Every mile you drive for your rental is worth up to $0.76 at the 2026 IRS rates ($0.725 Jan–Jun; $0.76 from July 1), applied automatically. Mileage is included with Pro (start a 7-day Pro trial, no card required).
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What This Guide Covers
This guide covers six steps: opening the Mileage page, adding a trip, letting DeductFlow value it at the IRS rate, setting your business-use percentage, importing trips in bulk via CSV, and exporting a CPA-ready report.
How Mileage Tracking Works in DeductFlow
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1
Open the Mileage Page
Sign in at deductflow.com with Google and open Mileage from your dashboard.
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2
Add a Trip
Click Add Trip and enter the starting address, destination, business purpose (supply run, property inspection, cleaner handoff, contractor meeting, etc.), and the property it relates to. DeductFlow calculates the distance between the two addresses for you — tick round trip and it doubles it automatically.
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3
Deduction Is Calculated Automatically
Each trip is valued at the IRS standard mileage rate ($0.725/mile for Jan–Jun 2026; $0.76/mile from July 1, 2026), so your running deduction total is always current.
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4
Set Your Business-Use %
Save your odometer readings at the start and end of the year and DeductFlow computes the business-use percentage for a vehicle you also drive personally.
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5
Import in Bulk (Optional)
Already logging trips elsewhere? Use CSV import on the Mileage page — including exports from apps like Everlance — instead of entering trips one at a time.
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6
Export for Your CPA
Your full mileage log flows into the CPA Package PDF and CSV export alongside expenses, depreciation, and active hours.
What Trips Qualify as Deductible Business Mileage
| Trip Type | Deductible? | Example Purpose |
|---|---|---|
| Supply runs | Yes | "Costco – cleaning supplies and toiletries" |
| Repair / maintenance visit | Yes | "Property – HVAC repair supervision" |
| Contractor meeting at property | Yes | "Property – meet plumber for quote" |
| Guest issue / lockout | Yes | "Property – guest locked out, emergency visit" |
| Property inspection / showing | Yes | "New property – investor showing" |
| Banking for STR funds | Yes | "Bank – deposit STR revenue check" |
| CPA or tax advisor meeting | Yes | "CPA office – annual tax review" |
| Commuting from home to office | No | Personal commute, not STR-related |
| Personal errands with minor stop | No | Primary purpose not STR business |
Your Annual Mileage Deduction Estimate
Estimates only. Actual results depend on miles driven and your tax bracket.
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Adding a Trip You Forgot to Log
Forgot to log a trip on the day you drove it? You can still capture it:
- On the Mileage page, click Add Trip
- Enter the trip's date
- Enter your start address and destination address — DeductFlow calculates the distance
- Describe the business purpose
- Select the property
- Save the entry
Keep any supporting documentation for back-dated trips (receipts from the destination, calendar entries showing the appointment) in case of audit.
No credit card required
Never Miss a Deductible Mile Again
DeductFlow makes mileage tracking a 10-second habit. Log each trip in seconds, review your annual total, and hand your CPA a complete report at tax time.
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