Terms of Service

Effective Date: March 5, 2026 · Last Updated: March 5, 2026

Summary: DeductFlow is a personal record-keeping and organizational tool for short-term rental (STR) hosts. It is not a tax preparation service, financial advisor, or substitute for professional guidance. By using DeductFlow, you agree to these terms.

1. Acceptance of Terms

By accessing or using DeductFlow ("the Service"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, do not use the Service. We may update these Terms from time to time. Continued use of the Service after changes constitutes acceptance of the updated Terms.

2. Description of Service

DeductFlow is a record-keeping and organizational tool designed to help short-term rental hosts track expenses, mileage, active hours, income, and other data relevant to their rental operations. The Service:

Provides organizational frameworks for tracking financial data you enter
Generates reports and summaries based on your user-provided data
Stores data locally in your browser using localStorage technology
Offers optional paid features through a Pro subscription

3. Not Professional Advice

DeductFlow does not provide tax, legal, financial, accounting, or investment advice of any kind. The Service is a record-keeping tool only. No content, feature, report, calculation, estimate, suggestion, or output of this Service should be construed as professional advice or a recommendation to take or refrain from any action.

Specifically:

Tax calculations and estimates shown in the Service (including but not limited to Schedule C summaries, tax impact estimates, deduction projections, and depreciation calculations) are approximate organizational aids only and may not reflect your actual tax liability
IRS mileage rates, depreciation rules, and tax law references are provided for general informational context only and may be outdated, incomplete, or inapplicable to your specific situation
Category suggestions and deduction checklists are general organizational frameworks and do not constitute advice about what you may or may not deduct
Active hours tracking and material participation indicators are organizational aids; whether you meet IRS material participation tests depends on your specific facts and circumstances as determined by a qualified professional
CPA-ready reports and exports are organizational summaries of your own data intended to assist conversations with your tax professional — they are not tax filings, returns, or professional work product

Always consult a qualified CPA, tax attorney, enrolled agent, or licensed professional before making any tax-related decisions. Tax laws are complex, vary by jurisdiction, and change frequently.

4. Your Use of the Service

You agree to:

Use the Service only for lawful purposes and in compliance with applicable laws
Provide accurate data to the extent that you use the Service for record-keeping
Not rely on the Service as a substitute for professional tax, legal, or financial advice
Maintain your own backups of any data you consider important
Not attempt to reverse engineer, modify, or exploit the Service
Not use the Service to engage in fraudulent, deceptive, or unlawful activity

5. Data Storage and Responsibility

Your data is stored locally in your browser using localStorage technology. This means:

Your data resides on your device, not on our servers
Clearing your browser data, switching browsers, or using a different device will result in loss of your data
We do not have access to, and cannot recover, your locally stored data
You are solely responsible for maintaining backups of your data
We are not responsible for data loss due to browser actions, device changes, software updates, or any other cause

DeductFlow does not verify, validate, audit, or guarantee the accuracy, completeness, or correctness of any data you enter or any reports generated from that data. All outputs are only as accurate as the information you provide.

6. No Professional-Client Relationship

Your use of DeductFlow does not create any professional-client relationship, fiduciary duty, or advisory relationship between you and DeductFlow, its creators, affiliates, or partners. No communication through the Service constitutes professional advice.

7. Pro Subscription

DeductFlow offers a paid Pro subscription that unlocks additional features. By purchasing a Pro subscription:

Payment is processed through Stripe, a third-party payment processor, subject to Stripe's own terms
Subscription pricing is as displayed at the time of purchase
Features included in Pro may change over time
Refund policies will be communicated at the time of purchase or via support

8. Third-Party Links and Partners

The Service may contain links to third-party websites, partner services, or sponsored content. These links are provided for convenience and informational purposes only. DeductFlow does not endorse, guarantee, or assume responsibility for any third-party content, products, or services. Your interactions with third parties are solely between you and those parties.

9. Intellectual Property

All content, design, code, features, and materials in the Service are the property of DeductFlow and are protected by applicable intellectual property laws. You may not copy, modify, distribute, or create derivative works from any part of the Service without prior written consent.

10. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, COMPLETENESS, OR NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR THAT ANY DATA OR CALCULATIONS WILL BE ACCURATE.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, DEDUCTFLOW, ITS CREATORS, OFFICERS, EMPLOYEES, AFFILIATES, AND PARTNERS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

Loss of data, revenue, profits, or business opportunities
Tax penalties, interest, or additional taxes assessed by any taxing authority
Errors in tax filings or financial decisions made based on information organized through the Service
Any damages arising from your reliance on the Service's calculations, estimates, reports, or outputs
Data loss due to browser storage limitations, clearing, or device issues

IN NO EVENT SHALL OUR TOTAL LIABILITY EXCEED THE AMOUNT YOU HAVE PAID TO US IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

12. Indemnification

You agree to indemnify, defend, and hold harmless DeductFlow, its creators, affiliates, and partners from any claims, liabilities, damages, losses, and expenses (including reasonable attorney's fees) arising from your use of the Service, your violation of these Terms, or your violation of any applicable law.

13. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Florida, United States, without regard to its conflict of law provisions. Any disputes arising under these Terms shall be resolved in the courts located in Florida.

14. Termination

We reserve the right to suspend or terminate your access to the Service at any time, for any reason, without notice. Upon termination, your locally stored data remains on your device unless you delete it.

15. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

16. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and DeductFlow regarding your use of the Service.

17. Contact

If you have questions about these Terms, contact us at legal@deductflow.com.