The short-term rental tax tracking software that logs active hours, mileage, depreciation, and expenses across all 17 IRS categories — so your taxes are done before your CPA even asks.
DeductFlow is a tax record-keeping platform built specifically for short-term rental hosts. Unlike generic accounting tools, DeductFlow tracks the metrics that determine short-term rental tax outcomes: active participation hours toward the 100-hour material participation threshold, expenses mapped to all 17 IRS categories, mileage, and cost segregation study results. Hosts who hit the material participation threshold can deduct short-term rental losses against ordinary W-2 income — a strategy that can save high earners $10,000–$40,000 annually. DeductFlow automates the documentation required to prove that threshold to the IRS, and generates a single PDF export with everything a CPA needs. Free plan covers one property. Pro covers unlimited.
No credit card required
Built for Airbnb and VRBO hosts who want to stay organized without the headache
Track your active hours progress, expense summaries, and P&L in real-time. Know exactly where you stand—no surprises at tax time.
Snap a photo of your receipt, categorize it, and you're done. Every expense is mapped to IRS categories automatically.
Track your cost segregation study results, calculate tax savings from bonus depreciation, and store your cost seg documents — all in one place.
Generate a complete tax package — P&L summary, expense detail, mileage log, and active hours — ready to hand off at tax time.
Download sample PDF →The tools other apps don't give Airbnb and VRBO hosts
Generate a complete tax package — P&L summary, expense detail, mileage log, and active hours — one PDF your CPA will love.
Log hours toward the 100-hour material participation threshold. Know exactly where you stand all year.
Track payments to cleaners, handymen, and family employees. Know when 1099s are required and see your wage deductions.
Track your cost segregation study, calculate bonus depreciation tax savings at your bracket, and store your cost seg documents.
Log every trip to your property with IRS-compliant mileage tracking. Deductions calculated automatically at the current rate.
Log every expense by category — cleaning, repairs, mortgage interest, insurance, property tax, and more. Mapped to IRS expense categories.
Get organized in minutes, not hours
Enter your rental property details and start tracking from day one. Set up takes less than a minute.
Add expenses, mileage, and hours whenever they happen. Takes seconds.
Generate reports for your CPA or file yourself with confidence.
Multiple properties? Pro supports unlimited properties — track all your rentals in one account.
The same checklist CPAs wish every Airbnb host brought to their appointment. Drop your email and get instant access.
You're in — opening your checklist now...
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The mobile companion is a lightweight tracker built for when you're at the property — log participation hours, record a trip, or snap an expense receipt. No app store. Just open it in your browser.
Works on any phone — open in Safari or Chrome and add to your home screen
Open Mobile Companion Upgrade to Pro →Start free. Upgrade when you're ready for tax season.
No credit card required
DeductFlow is a record-keeping tool, not tax advice. Consult a qualified professional.