For short-term rental hosts

Short-term rental tax deductions. Organized. Maximized.

STR losses can offset your W-2 income if you can prove material participation. DeductFlow tracks the hours, expenses, and mileage all year, then hands your CPA one itemized, organized report.

Start your 7-day free trial See a sample report
✓ Material participation documented
Year-End CPA Report
Short-Term Rental · Material participation
TY 2026
The A-Frame at 10,000 ft
Avg stay 3.2 nights · Rental income $68,400
Active hours 100-hour test, documented214 hrs ✓
Operating expenses Cleaning, supplies, utilities, fees−$21,340
Mileage 2,180 mi logged−$1,527
Home office Actual method, documented−$2,910
Cost segregation First-year bonus depreciation−$121,000
Deductions itemized −$0
01

Three numbers decide whether your rental cuts your tax bill.

Most hosts never learn them. Their CPA asks in April, the records don't exist, and the deduction quietly dies.

7nights

Average stay, or shorter

Keep the average guest stay at seven nights or less and the IRS treats your STR differently than a regular rental. That is the doorway.

100hours

Material participation

Put in the hours, more than anyone else, and your losses can offset your other income, including W-2 wages. In an audit, the log is the deduction. We are the log.

100%

Bonus depreciation

A cost segregation study front-loads years of depreciation into year one under current law. On a $650K property, that is often six figures.

DeductFlow is where the evidence lives: the hours log, the receipts, the mileage, the study. Your CPA makes the calls; you arrive with the file that makes them possible.

02

Your whole year, already organized.

0 hrs
Active hours logged 100-hour test: 0 of 100

This is a hosting year inside DeductFlow. Every receipt, trip, and hour lands in the right IRS category the moment you log it. By December there is nothing to dig up, nothing to guess, and nothing left behind.

Captured so far $0
Start your 7-day free trial
JanDeep clean + supplies run32 receipts snapped · 18 hours logged$1,840
MarCost seg study commissionedEngineering analysis uploaded · 9 hours logged$4,200
JunDeck repair + furnishing refresh18 receipts · 340 miles · 42 hours$2,960
SepTurnovers, peak seasonCleaning, restock, guest comms · 63 hours$3,110
DecOne click: the CPA report214 hours on the log, every category itemized, cost seg attached$146,777 itemized
03

What could cost segregation unlock on your property?

Purchase price$650,000

A cost segregation study typically reclassifies 20 to 30 percent of the building basis into 5, 7, and 15-year property, eligible for 100 percent bonus depreciation in year one under current law.

Estimated first-year depreciation range
$104K–$156K
on top of operating expenses, mileage, and home office
Your first study is 10% off when you book it through DeductFlow → Show me my number →
Free, takes about a minute. Then track every dollar of it in DeductFlow.

Estimate assumes ~80% building basis and a 20–30% reclassification, for illustration only. DeductFlow organizes your records; it does not give tax advice. What this is worth depends on your situation, and your CPA decides how to use it.

04

Ten seconds now beats a shoebox in April.

At the property, on the road, at the hardware store. Log it in the moment, from your pocket, into the right category.

Active hours
02:47:12
Guest turnover · The A-Frame
■  Stop and log

Hours, clocked liveThe log that makes material participation provable.

Hardware store → The A-Frame14.2 mi · Supplies run · saved

Miles, logged with their purposeFrom, to, miles, why. Ten seconds, and the trip is on the record.

Add expense
TOTAL$212.40
Photo attached
Amount$212.40
CategorySupplies ▾
Save expense

Receipts, snapped and filedPhoto attached, amount entered, category picked. Two taps, permanently on the record.

05

Why this exists.

“
From the founder

I bought my first Airbnb in 2025. Soon after, I asked my CPA how to track my deductions and he sent me a spreadsheet. Then I used one app for mileage, another for active hours, and a notes file for receipts. If I kept going like that, by April I'd be reconstructing the whole year from memory.

I built DeductFlow because I was tired of juggling four tools to track one property. Now you have one place for every expense, mile, and active hour. And one PDF for your CPA at tax time.

If you want to maximize every Airbnb deduction and you're tired of juggling spreadsheets and multiple apps, DeductFlow was built for you.

Douglas, Founder · DeductFlow
06

Simple, transparent pricing.

Start free. Upgrade when you're ready.

Prove it to yourself.

Seven days free, no card. Log your real hours, expenses, and miles, and watch your year snap into order. Then pick your plan below.

Start the free trial
Best value · Save 48%
Annual Pro
$149/yr
$12.42 a month, billed once
  • Unlimited properties and expenses
  • 100-hour participation tracker
  • Mileage with business-use %
  • Every IRS expense category
  • CPA-ready PDF export
  • Cost segregation + depreciation
  • Mobile companion app
Start Pro Annual
Monthly Pro Most flexible
$24/mo
Everything, cancel anytime
  • Unlimited properties and expenses
  • 100-hour participation tracker
  • Mileage with business-use %
  • Every IRS expense category
  • CPA-ready PDF export
  • Cost segregation + depreciation
  • Mobile companion app
Start Pro Monthly
Free
$0
Get started, no card, no clock
  • 1 property
  • 50 expenses
  • Mileage tracking
  • Basic dashboard
  • PDF export
  • Cost segregation docs
Start free

Seven-day free trial. No credit card required to start.

What you track all year is what you deduct in April.

Hours, expenses, and miles, organized in one place, ready for your CPA.

Start your 7-day free trial See a sample report
Dashboard

All the moving parts, in one place.

  • Hours tracked toward qualification thresholds
  • Expenses across every IRS category
  • Mileage at the current IRS rate