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STR Tax Tracking Software
for Airbnb & VRBO Hosts

The short-term rental tax tracking software that logs active hours, mileage, depreciation, and expenses across all 17 IRS categories — so your taxes are done before your CPA even asks.

DeductFlow is a tax record-keeping platform built specifically for short-term rental hosts. Unlike generic accounting tools, DeductFlow tracks the metrics that determine short-term rental tax outcomes: active participation hours toward the 100-hour material participation threshold, expenses mapped to all 17 IRS categories, mileage, and cost segregation study results. Hosts who hit the material participation threshold can deduct short-term rental losses against ordinary W-2 income — a strategy that can save high earners $10,000–$40,000 annually. DeductFlow automates the documentation required to prove that threshold to the IRS, and generates a single PDF export with everything a CPA needs. Free plan covers one property. Pro covers unlimited.

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DeductFlow Dashboard

See DeductFlow in Action

Built for Airbnb and VRBO hosts who want to stay organized without the headache

DeductFlow Dashboard
Dashboard

See Everything at a Glance

Track your active hours progress, expense summaries, and P&L in real-time. Know exactly where you stand—no surprises at tax time.

Expense Tracking
Expenses

Log Expenses in Seconds

Snap a photo of your receipt, categorize it, and you're done. Every expense is mapped to IRS categories automatically.

Cost Segregation
Cost Seg

Maximize Bonus Depreciation

Track your cost segregation study results, calculate tax savings from bonus depreciation, and store your cost seg documents — all in one place.

CPA Export Report
CPA Export

One PDF Your CPA Will Love

Generate a complete tax package — P&L summary, expense detail, mileage log, and active hours — ready to hand off at tax time.

Download sample PDF →

What Sets DeductFlow Apart

The tools other apps don't give Airbnb and VRBO hosts

CPA-Ready Export

Generate a complete tax package — P&L summary, expense detail, mileage log, and active hours — one PDF your CPA will love.

Active Hours Tracker

Log hours toward the 100-hour material participation threshold. Know exactly where you stand all year.

Employee & Contractor Wages

Track payments to cleaners, handymen, and family employees. Know when 1099s are required and see your wage deductions.

Cost Seg & Depreciation

Track your cost segregation study, calculate bonus depreciation tax savings at your bracket, and store your cost seg documents.

Mileage Tracker

Log every trip to your property with IRS-compliant mileage tracking. Deductions calculated automatically at the current rate.

Expense Tracker

Log every expense by category — cleaning, repairs, mortgage interest, insurance, property tax, and more. Mapped to IRS expense categories.

How It Works

Get organized in minutes, not hours

1

Add Your Property

Enter your rental property details and start tracking from day one. Set up takes less than a minute.

2

Log As You Go

Add expenses, mileage, and hours whenever they happen. Takes seconds.

3

Export at Tax Time

Generate reports for your CPA or file yourself with confidence.

Multiple properties? Pro supports unlimited properties — track all your rentals in one account.

Pro Feature

Track Hours, Miles, and Expenses
On the Go

The mobile companion is a lightweight tracker built for when you're at the property — log participation hours, record a trip, or snap an expense receipt. No app store. Just open it in your browser.

DeductFlow Mobile Companion login screen
DeductFlow mobile hours timer with activity categories
DeductFlow mobile log hours manually form
DeductFlow mobile expense tracker
DeductFlow mobile mileage tracker with distance calculator
Quick-tap hour logging GPS mileage tracking On-the-go expenses Pro subscribers only

Works on any phone — open in Safari or Chrome and add to your home screen

Open Mobile Companion Upgrade to Pro →

Simple, Transparent Pricing

Start free. Upgrade when you're ready for tax season.

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No credit card required

Free

$0

Get started

  • 1 property
  • 50 expenses
  • Mileage tracking
  • Basic dashboard
  • PDF export
  • Cost segregation docs
Start Free

Monthly Pro

$19/mo

Cancel anytime

  • Unlimited properties
  • Unlimited expenses
  • 100-hour participation tracker
  • Mileage with business-use %
  • 17 IRS expense categories
  • CPA-ready PDF export
  • Cost segregation + depreciation
  • Employee payment tracking
  • Mobile companion app
Start Pro Monthly
Best Value

Annual Pro

$149/yr

$12.42/month

Save 35%

  • Unlimited properties
  • Unlimited expenses
  • 100-hour participation tracker
  • Mileage with business-use %
  • 17 IRS expense categories
  • CPA-ready PDF export
  • Cost segregation + depreciation
  • Employee payment tracking
  • Mobile companion app
Start Pro Annual

DeductFlow is a record-keeping tool, not tax advice. Consult a qualified professional.

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