Date and business purpose
Save the trip date and a specific purpose, such as a property inspection, supply run or contractor meeting.
Mileage records for STR hosts
Every business drive, ready when your CPA asks.
Record the date, route, purpose, miles, vehicle and property for each short-term rental trip. DeductFlow keeps the log organized and calculates the running mileage amount using its configured tax-year rates.
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Address-based route calculationBusiness-purpose detailsVehicle and property records
Desktop mileage workspaceMore than a mileage total
Keep the details that explain each trip.
DeductFlow is designed for the record behind the number: where you went, why it was business-related and which rental the drive supported.
Start and destination
Enter addresses or saved locations and calculate route distance. Mark a round trip when appropriate or enter miles manually.
Vehicle and property
Assign the trip to the vehicle and STR it supports, helping multi-property records stay separated.
Business-use context
Store vehicle odometer readings and compare logged business miles with total vehicle miles for the year.
Tax-year calculations
See the running mileage amount using DeductFlow’s configured standard mileage rates for the date of each trip.
CPA-ready export
Bring the mileage log into your broader export alongside expenses, active hours and other property records.
The workflow
A complete trip takes three steps.
Add the route
Choose saved locations, type addresses or enter the mileage yourself.
Explain the drive
Add the date, business purpose, vehicle and related property.
Review and export
Check annual totals and share the organized trip-level detail.
Mobile companion
Log the drive from your phone—without background tracking.
DeductFlow’s mobile view lets you add a trip when it happens. It does not continuously monitor your location or automatically create trips in the background.
- Use your current location as a starting point when you choose.
- Enter or select the destination and calculate distance.
- Add a concrete business purpose before saving.
- Sync the trip with your signed-in DeductFlow workspace.
Questions
Know exactly what the tracker does.
Does DeductFlow automatically track trips with GPS?
No. It does not run continuous background GPS tracking. You can enter addresses, use a current location when you choose, calculate route distance or type the mileage manually.
Does route distance prove a trip was deductible?
No. Route calculation helps fill in distance. You still need a genuine business purpose and supporting facts. Your tax professional should decide whether a particular drive qualifies.
Can I track a vehicle used for both business and personal driving?
Yes. DeductFlow provides vehicle and odometer fields to organize annual total miles and logged business miles. Publication 463 includes total annual mileage among the relevant car-expense records.
Can I enter older trips?
You can enter a past date manually. IRS Publication 463 says timely records have more value than later statements, so record trips near the time they occur and keep supporting documents when available.
Keep learning
Practical mileage guidance for STR owners.
Start with your next drive
Keep the trip details out of your camera roll and calendar.
Build one organized mileage record across your rentals, vehicles and tax year.
Start your 7-day free trialDeductFlow is a recordkeeping tool, not tax, legal or financial advice. It does not determine whether a trip is deductible or guarantee any tax outcome. Consult a qualified tax professional.